Mike Rounds Vice Provost for Operations
Tuesday, Nov. 5, 2019, 11:26 a.m.
Deans Directors and Department Chairs

Sent on behalf of Mike Rounds, Vice Provost for Operations

Colleagues,

In accordance with section 6 of the policies and procedures, http://policy.ku.edu/provost/winter-weather-policies, unit heads are asked to review and update the list of employees and/or essential departmental functions that have been designated as emergency (weather essential) staff and submit the list to Human Resource Management at hrdept@ku.edu. This year, we ask that you submit your updates to HRM as soon as possible and no later than Monday, December 2. Please feel free to redirect this request to the appropriate staff member in your unit for completion.

Please submit changes via email to hrdept@ku.edu and please include the following information:

  1. Position Number
  2. Employee Name
  3. Addition or Deletion or Change
  4. Weather Essential Code (listed below)

If no changes are needed, please send an email back to hrdept@ku.edu indicating the department name and that the current information is correct.

The validation for this process may be done by existing Shared Service Center or Department staff (with timekeeper access) to the DEMIS Daily Employees data set.

The following steps will provide this information for active employees: DEMIS HR/Pay>HREO/Payroll>Departmental HR/Pay Reports> Daily_Employees.srx.

The Designated Attributes column lists the Weather Essential codes:

  • WEA1A — Weather Essential
  • WEA1B — Weather Essential Backup
  • WEA2A — Weather Essential Intermittent
  • WEA2B — Weather Essential Intermittent Back up

Thanks for your assistance. Questions about these updates should be directed to Human Resource Management (hrdept@ku.edu).

Mike Rounds
Vice Provost for Operations

cc: Personnel-Related Staff