Changes to Annual Required Campus Training

Dear Colleague,

In response to feedback from faculty and staff and additional discussions with campus leaders and stakeholders, KU Lawrence and Edwards is changing how we conduct our annual required trainings. The most significant change is that our three required programs will be completed during the same window beginning in early February.

Previously, the three trainings were held at different times, but in close succession. IT Security Awareness was conducted in October – December; Diversity, Equity, Inclusion & Belonging in November – January; and Harassment Prevention in February – April.

Many of you told us this consecutive timing was confusing, created a perception of perpetual trainings, and generated excessive email messages and reminders. Collectively, you told us you see the value and benefits the trainings have for the campus community; however, completing the programs was complicated and burdensome.

All three required training modules will now be available early in February with a completion deadline at the end of spring break week. This timing addresses another insight we heard from faculty and staff who advocated for the ability to complete the trainings during an academic break period. The expected total time to complete all three trainings is approximately three hours.

The feedback identified other issues we are working to address. For example, the due date for required trainings will be clearly displayed in the MyTalent system.

As an institution and as individuals, we are committed to being a campus community where all students, faculty and staff feel safe, empowered and valued. Our work toward a safer and empowering environment begins with awareness, knowledge and reinforcement that comes through the annual trainings. The learning modules are designed to give employees the knowledge and skills to support students and colleagues by identifying, reporting and resolving potential issues.

We will soon share more details about how to access and complete the learning modules for DEIB, IT Security Awareness and Harassment Prevention.

Thank you in advance for your efforts to build and maintain a safer, healthier and more supportive campus environment. And, thank you for all you do to support our students, your colleagues and Jayhawks everywhere.

Respectfully,

Barb

Barbara A. Bichelmeyer

Provost & Executive Vice Chancellor