Reminder: Submit Winter Recess Plans

Colleagues,

As Chancellor Girod announced Nov. 10, the KU Lawrence and Edwards campuses are closed Thursday, Dec. 24 through Sunday, Jan. 3. In addition, in order to protect facilities and equipment following the reduced campus presence after students left for Thanksgiving, campus buildings will be locked and accessible through key card, beginning Monday, Nov. 30, through Sunday, Jan. 31.

We understand some offices provide essential services and must have project continuity during this time. We are asking all unit directors to report their unit’s plans for this extended time period, even if simply to confirm the unit will closed. If your respective offices have not yet filed plans using the Winter Recess website, please ensure that an authorized representative does so as soon as possible.

The break often is a time of reduced services or coordinated office closures. It is important that every unit across campus submits Winter Recess plans so a variety of service providers, such as mail and package delivery or KU Public Safety Office, can plan accordingly and take appropriate action as needed.

Purchasing and Deliveries

During winter break, the ability for order deliveries on campus will be limited. Please use the processes and procedures your department used this spring and summer if your unit must continue purchases during this time. The at-home delivery options for necessary office supplies are still available for your unit to use. If there are no available personnel to receive deliveries, please do not allow non-essential purchases.

More detailed information about campus unit responsibilities as well as a variety of other HR and campus service information can be found on the Winter Recess website.

Thank you.

Respectfully,

Mike Rounds
Vice Provost for Operations