Update Weather Essential Staff

Mike Rounds Vice Provost for Operations
Monday, Nov. 9, 2020, 3:59 p.m.
Deans Directors and Department Chairs,Personnel-Retated Staff

Sent on behalf of Mike Rounds, Vice Provost for Operations


In accordance with section 6 of the policies and procedures, http://policy.ku.edu/provost/winter-weather-policies, unit heads are asked to review and update the list of employees and/or essential departmental functions that have been designated as emergency (weather essential) staff and submit the list to Human Resource Management at hrdept@ku.edu. This year, we ask that you submit your updates to HRM as soon as possible and no later than Tuesday, December 1. Please feel free to redirect this request to the appropriate staff member in your unit for completion.

Please submit changes via email to hrdept@ku.edu and please include the following information:

  1. Position Number
  2. Employee Name
  3. Addition or Deletion or Change
  4. Weather Essential Code (listed below)

If no changes are needed, please send an email back to hrdept@ku.edu indicating the department name and that the current information is correct.

The validation for this process may be done by existing Shared Service Center or Department staff (with timekeeper access) to the DEMIS Daily Employees data set.

Weather essential and inclement weather compensation are only applicable to positions that are required to work on campus. You may want to review the Human Resource Management Frequently Asked Question regarding this topic: FAQ link

Shared Service Center or departmental staff (with time reviewer or budget roles) may provide a listing by positions and employees using the OAC Human Resources>Employment>Position Management data set.

The weather essential “Attributes” codes are defined below:

  • WEA1A — Weather Essential
  • WEA1B — Weather Essential Backup
  • WEA2A — Weather Essential Intermittent
  • WEA2B — Weather Essential Intermittent Back up

Thanks for your assistance. Questions about these updates should be directed to Human Resource Management (hrdept@ku.edu).

Mike Rounds
Vice Provost for Operations


cc: Personnel-Related Staff