Timing of Process

The call to develop a new budget model was shared with campus leadership in midspring 2018, about two months before a significant budget reduction as announced. The two activities, sometimes confused, are separate. A budget reduction lessens the amount of overall funds allocated across units, whereas the budget model changes how the allocation of those funds across units is determined. Importantly, a budget model does not cause an overall budget reduction and in fact, a well-designed budget model should prevent future budget reductions, or at least lessen their severity in extreme financial times.

Hundreds of hours of campus discussions, work sessions, research and collaboration with other institutions, model testing and review have been put into developing the new model for KU Lawrence. Interim Provost Carl Lejuez has led:

4 town halls/campus conversations on the new budget model
Weekly meetings with leadership team, including deans
Weekly meetings with the Budget Model Working Group.
Regular meetings with University Governance senates, leadership, and executives
More than 100 small group and individual meetings around campus
Faculty/staff assemblies and chairs meetings
Nine stakeholder advisory board meetings, both internal and external.

A look at the budget model development and implementation process includes a look at what has already transpired and a look toward what remains to be implemented. As KU implements portions of the Priority Centered Management model, it will be informed by an annual calendar characterized by major recurring administrative activities.

Annual timeline for revenue allocations at KU.

The budget model will eventually develop into a sustained cycle of activites related to data collection, evaluation and budget-setting activities. During the beginning years of the PCM budget model roll-out, the timeline of allocation-related activities will look different as new portions of the PCM budget model are enacted.

Budget Model Year FY20


Calendar Year	Month	Budget-related Activities
2019	July	FY 20 starts.
	August
	September	AIR begins compiling centrally generated AU metrics.
	October
	November	FY 18 SU data to processing.
	December	FY 19 SU data to processing.
2020	January	2019 AU metrics available to evaluate progress toward Strategic Metric Evaluation.
	February	Deans present on subjective metrics for evaluation. Add'l metrics planning (VP, OAC, Finance Team).
	March	Anticipated FY 21 AU budget announced, feedback received.
	April	FY 19 SU data available to central. FY21 budget set. Tuition proposal submitted to KBOR for consideration.
	May
	June	FY 18 SU data available to AIR for analysis. KBOR approves final tuition proposal.

Budget Model Year FY21 – Guardrails in place for AU

Calendar Year	Month	Budget-related Activities
2020	July	FY 21 starts.
	August	Send FY 20 SU data for benchmarking.
	September	Budget Compact/Carryforward meetings. AIR begins compiling centrally generated AU metrics.
	October	FY 18 & 19 SU data available to units.
	November
	December	FY 20 SU data available to units.
2021	January
	February	Present FY 20 data. Deans/VPs present on subjective metrics for evaluation. Add'l metrics planning (VP, OAC, Finance Team).
	March	Anticipated FY 22 AU budget announced, feedback received.
	April	FY 22 budget set. Tuition proposal submitted to KBOR for consideration.
	May
	June	KBOR approves final tuition proposal.

Budget Model Year FY22 – Guardrails in place

Calendar Year	Month	Budget-related Activities
2021	July	FY 22 starts.
	August	Send FY 21 SU data for benchmarking.
	September	Budget Compact/Carryforward meeting. AIR begins compiling centrally generated AU metrics.
	October
	November
	December	FY 21 SU data available to units.
2022	January
	February	Present FY 21 data. Deans/VPs present on subjective metrics for evaluation. Add'l metrics planning (VP, OAC, Finance Team).
	March	Anticipated FY 23 budget announced, feedback received.
	April	FY 23 budget set. Tuition proposal submitted to KBOR for consideration.
	May
	June	KBOR approves final tuition proposal.

Budget Model Year FY23 – Guardrails in place

Calendar Year	Month	Budget-related Activities
2022	July	FY 23 starts.
	August	Send FY 22 SU data for benchmarking.
	September	Budget Compact/Carryforward meeting. AIR begins compiling centrally generated AU metrics.
	October
	November
	December	FY 22 SU data available to units.
2023	January
	February	Present FY 22 data. Deans/VPs present on subjective metrics for evaluation. Add'l metrics planning (VP, OAC, Finance Team).
	March	Anticipated FY 24 budget announced, feedback received.
	April	FY 24 budget set. Tuition proposal submitted to KBOR for consideration.
	May
	June	KBOR approves final tuition proposal.

Budget Model Year FY24

Calendar Year	Month	Budget-related Activities
2023	July	FY 24 starts.
	August	Send FY 23 SU data for benchmarking.
	September	Budget Compact/Carryforward meeting. AIR begins compiling centrally generated AU metrics.
	October
	November
	December	FY 23 SU data available.
2024	January
	February	Present FY 23 data. Deans/VPs present on subjective metrics for evaluation. Add'l metrics planning (VP, OAC, Finance Team).
	March	Anticipated FY 25 budget announced, feedback received.
	April	FY 25 budget set. Tuition proposal submitted to KBOR for consideration.
	May
	June	KBOR approves final tuition proposal.

Longer-range

The Budget Office and senior leadership will continue to monitor the Priority Centered Management Model for effectiveness and its ability to achieve expected outcomes.

Overtime, the academic unit formula as well as the support unit formula are expected to reach a state of balance that will allow the guardrail step to be discontinued.

The amount set aside for subsidy will be reviewed regularly and may be decreased as more academic units are able to respond more nimbly to changing conditions and needs within their disciplines.

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Timing of Process

Longer-range