Timing of Process

The call to develop a new budget model was shared with campus leadership in midspring 2018, about two months before a significant budget reduction as announced. The two activities, sometimes confused, are separate. A budget reduction lessens the amount of overall funds allocated across units, whereas the budget model changes how the allocation of those funds across units is determined. Importantly, a budget model does not cause an overall budget reduction and in fact, a well-designed budget model should prevent future budget reductions, or at least lessen their severity in extreme financial times.

Hundreds of hours of campus discussions, work sessions, research and collaboration with other institutions, model testing and review have been put into developing the new model for KU Lawrence. Interim Provost Carl Lejuez has led:

  • 4 town halls/campus conversations on the new budget model
  • Weekly meetings with leadership team, including deans
  • Weekly meetings with the Budget Model Working Group.
  • Regular meetings with University Governance senates, leadership, and executives
  • More than 100 small group and individual meetings around campus
  • Faculty/staff assemblies and chairs meetings
  • Nine stakeholder advisory board meetings, both internal and external.

A look at the budget model development and implementation process includes a look at what has already transpired and a look toward what remains to be implemented. As KU implements portions of the Priority Centered Management model, it will be informed by an annual calendar characterized by major recurring administrative activities.

Annual timeline for revenue allocations at KU.

The budget model will eventually develop into a sustained cycle of activites related to data collection, evaluation and budget-setting activities. During the beginning years of the PCM budget model roll-out, the timeline of allocation-related activities will look different as new portions of the PCM budget model are enacted.

 

Budget Model Year FY20

 

Calendar Year

Month

Budget-related Activities

2019

July

FY 20 starts.

 

August

 

 

September

AIR begins compiling centrally generated AU metrics.

 

October

 

 

November

FY 18 SU data to processing.

 

December

FY 19 SU data to processing.

2020

January

2019 AU metrics available to evaluate progress toward Strategic Metric Evaluation.

 

February

Deans present on subjective metrics for evaluation.

Add'l metrics planning (VP, OAC, Finance Team).

 

March

Anticipated FY 21 AU budget announced, feedback received.

 

April

FY 19 SU data available to central.

FY21 budget set.

Tuition proposal submitted to KBOR for consideration.

 

May

 

 

June

FY 18 SU data available to AIR for analysis.

KBOR approves final tuition proposal.

 

Budget Model Year FY21 – Guardrails in place for AU

Calendar Year

Month

Budget-related Activities

2020

July

FY 21 starts.

 

August

Send FY 20 SU data for benchmarking.

 

September

Budget Compact/Carryforward meetings.

AIR begins compiling centrally generated AU metrics.

 

October

FY 18 & 19 SU data available to units.

 

November

 

 

December

FY 20 SU data available to units.

2021

January

 

 

February

Present FY 20 data.

Deans/VPs present on subjective metrics for evaluation.

Add'l metrics planning (VP, OAC, Finance Team).

 

March

Anticipated FY 22 AU budget announced, feedback received.

 

April

FY 22 budget set.

Tuition proposal submitted to KBOR for consideration.

 

May

 

 

June

KBOR approves final tuition proposal.

 

Budget Model Year FY22 – Guardrails in place

Calendar Year

Month

Budget-related Activities

2021

July

FY 22 starts.

 

August

Send FY 21 SU data for benchmarking.

 

September

Budget Compact/Carryforward meeting.

AIR begins compiling centrally generated AU metrics.

 

October

 

 

November

 

 

December

FY 21 SU data available to units.

2022

January

 

 

February

Present FY 21 data.

Deans/VPs present on subjective metrics for evaluation.

Add'l metrics planning (VP, OAC, Finance Team).

 

March

Anticipated FY 23 budget announced, feedback received.

 

April

FY 23 budget set.

Tuition proposal submitted to KBOR for consideration.

 

May

 

 

June

KBOR approves final tuition proposal.

 

Budget Model Year FY23 – Guardrails in place

Calendar Year

Month

Budget-related Activities

2022

July

FY 23 starts.

 

August

Send FY 22 SU data for benchmarking.

 

September

Budget Compact/Carryforward meeting.

AIR begins compiling centrally generated AU metrics.

 

October

 

 

November

 

 

December

FY 22 SU data available to units.

2023

January

 

 

February

Present FY 22 data.
Deans/VPs present on subjective metrics for evaluation.

Add'l metrics planning (VP, OAC, Finance Team).

 

March

Anticipated FY 24 budget announced, feedback received.

 

April

FY 24 budget set.

Tuition proposal submitted to KBOR for consideration.

 

May

 

 

June

KBOR approves final tuition proposal.

 

Budget Model Year FY24

Calendar Year

Month

Budget-related Activities

2023

July

FY 24 starts.

 

August

Send FY 23 SU data for benchmarking.

 

September

Budget Compact/Carryforward meeting.

AIR begins compiling centrally generated AU metrics.

 

October

 

 

November

 

 

December

FY 23 SU data available.

2024

January

 

 

February

Present FY 23 data.

Deans/VPs present on subjective metrics for evaluation.

Add'l metrics planning (VP, OAC, Finance Team).

 

March

Anticipated FY 25 budget announced, feedback received.

 

April

FY 25 budget set.

Tuition proposal submitted to KBOR for consideration.

 

May

 

 

June

KBOR approves final tuition proposal.

 

Longer-range

The Budget Office and senior leadership will continue to monitor the Priority Centered Management Model for effectiveness and its ability to achieve expected outcomes.

Overtime, the academic unit formula as well as the support unit formula are expected to reach a state of balance that will allow the guardrail step to be discontinued.

The amount set aside for subsidy will be reviewed regularly and may be decreased as more academic units are able to respond more nimbly to changing conditions and needs within their disciplines.

 

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