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Update Weather Essential Staff

Mike Rounds, Senior Associate Vice Provost for Administration
Friday, Oct. 27, 2017, 8:10 a.m.
Deans, Directors, and Department Chairs
Personnel-related staff


In accordance with section 6 of the policies and procedures, http://policy.ku.edu/provost/winter-weather-policies unit heads are asked to review and update the list of employees and/or essential departmental functions that have been designated as emergency (“weather essential”) staff and submit the list to Human Resources at hrdept@ku.edu.  This year, we ask that you submit your updates to Human Resources as soon as possible and by no later than Friday, December 1st. Please feel free to redirect this request to the appropriate staff member in your unit for completion. 

Please submit changes via email to hrdept@ku.edu and please include the following information:

  1. Position Number
  2. Employee Name
  3. Addition or Deletion or Change
  4. Weather Essential Code (listed below)

If after review, no changes are needed, please send an email back to hrdept@ku.edu indicating the department name and no changes.

The validation for this process may be done by existing Shared Service Center or Department staff (with timekeeper access) to the DEMIS Daily Employees data set.

The following steps will provide this information for active employees:  DEMIS HR/Pay>HREO/Payroll>Departmental HR/Pay Reports> Daily_Employees.srx.

Under the column Designated Attributes is where you will find the Weather Essential codes:

WEA1A -Weather Essential
WEA1B - Weather Essential Backup
WEA2A - Weather Essential Intermittent
WEA2B – Weather Essential Intermittent Back up

Thanks for your assistance.  Questions about these updates should be directed to Human Resource Management (hrdept@ku.edu).

cc:  Personnel-Related Staff

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