• Home
  • Sales of Examination Copies of Textbooks

Sales of Examination Copies of Textbooks

Mary Lee Hummert, Vice Provost for Faculty Development
Tuesday, May 2, 2017, 8:27 a.m.
KU Lawrence Faculty
KU Lawrence Unclassified Professional Staff
KU Graduate Teaching Assistants

Several members of the faculty and staff have received emails from book buyers offering to purchase their textbooks and instructor’s editions. As you know, a ruling of the Kansas Governmental Ethics Commission states: “Accepting as personal property free desk copies of textbooks and newspapers valued at $40 or more is a violation of the State of Kansas conflict of interest laws." (See https://www.kansas.gov/ethicsopinion/opinion/view/1005.)

The ruling specifically permits faculty to accept examination copies valued at $40 or more “on behalf of the state and have them become state property.” Thus, when you receive free books from publishers, you may retain them as you normally do. Unless the book is valued at more than $5000, there is no requirement that it be entered into the inventory of state property. You are free to use the book just as you would have done prior to the ruling.

The ruling does make clear, however, that you become a custodian of state property rather than owner of the book. Thus, you are not free to sell or give away the book, as doing so would constitute selling or giving away state property. If you leave the employ of the State of Kansas, you are not free to take examination copies with you. The proper way to dispose of examination copies is to box them and leave them in your office when you are preparing to move. The boxes should be labeled, “Deliver to Content Development, Watson Library.” Library staff will retain the books for the collection or dispose of them through an accepted method.

This information is also available in the KU Policy Library at http://policy.ku.edu/provost/exam-textbook-copies.

Mary Lee Hummert
Vice Provost for Faculty Development
Professor, Communication Studies

Office of the Provost
Feedback/Let Us Know

Do you have a concern, or would you like to offer your thoughts on a proposal put forward by this office?

The Provost Office offers an anonymous form so you can raise issues important to you or respond to issues and activities on campus. 

Let Us Know.

RT @Beak _Healthy: So you have an enrollment hold – now what? Watkins Compliance Coordinator can answer questions about these types of holds…

Policy Library Search

Visit the Policy Office for more information.

Green Office

Why KU
  • One of 34 U.S. public institutions in the prestigious Association of American Universities
  • 44 nationally ranked graduate programs.
    —U.S. News & World Report
  • Top 50 nationwide for size of library collection.
  • 5th nationwide for service to veterans —"Best for Vets: Colleges," Military Times