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Reminder: Notice of Non-reappointment

Diane Goddard, Vice Provost, Administration and Finance
Friday, February 24, 2017, 10:24 a.m.
Deans, Directors, and Department Chairs

Dear Colleagues,

In accordance with policy on Non-reappointment of Unclassified Professional Staff (see https://policy.ku.edu/provost/UPS-nonreappointment), an unclassified professional staff member who has served three full fiscal years or more must be given notice no later than Thursday, March 30th for non-reappointment in the following fiscal year; a staff member who has served less than three full fiscal years must receive notice by no later than Wednesday, May 17th.  UPS employees whose appointment ends before June 30th should receive similar advance notice – 90 days for employees with more than three full fiscal years of service, and 30 days for employees with less than three full fiscal years of service.

If the termination is a result of budgetary constraints, program discontinuance, or reorientation, the staff member may be terminated without the usual notice period stated above after consultation with Human Resource Management (HRM). In such cases, units are asked to give employees as much notice as possible, i.e. a minimum of two weeks’ notice except in extreme circumstances.

Upon recommendation of a unit director or chair, the written notice of non-reappointment may be issued by the provost, chancellor, or a designated representative as appropriate (e.g., dean, vice provost, associate vice provost, vice chancellor). When such notices are issued, copies should be sent to the Office of the Provost, Human Resource Management, and the appropriate HR appointment specialist.

If you are contemplating any notices of non-reappointment and have not already been in contact with HRM, please contact Allen Humphrey, Holly Zane, or Katie McCauley for assistance in managing this process. Rachel Rolf or Mike Leitch of the Office of the General Counsel also can provide guidance.  

Thanks, and feel free to consult HRM and General Counsel if you have any questions.


Diane H. Goddard
Vice Provost for Administration and Finance
Office of the Provost
University of Kansas
1450 Jayhawk Boulevard
250 Strong Hall
Lawrence, KS 66045-7535
Ph 785-864-4904
Fax 785-864-4463

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