Use of University Facilities by External Organizations

Jeannette A. Johnson, Director, Policy Office
Monday, December 19, 2011 8:57 AM
Deans, Directors, and Department Chairs

Some time ago, the University developed a policy and procedures to assist units that are approached by outside organizations wishing to use their facilities. In the past, such requests often were addressed to the University Events Committee, which is very good at helping student and campus organizations hold successful events but found itself less equipped to deal with requests from external organizations.

At the committee's request, the Provost's Office, in consultation with the Lied Center, Athletics, the Spencer Museum or Art, and other organizations that regularly host outside events, developed a policy to address this matter. After gaining some experience with the policy and guidelines, we have refined them. Our goal is to assist external organizations when their requests do not interfere with the University's mission and functions. The updated version is available at

Please let me know if you have questions.

Office of the Provost
Feedback/Let Us Know

Do you have a concern, or would you like to offer your thoughts on a proposal put forward by this office?

The Provost Office offers an anonymous form so you can raise issues important to you or respond to issues and activities on campus. 

Let Us Know.

Diversity, Equity, and Inclusion

Several initiatives are furthering efforts to ensure KU offers a welcoming and supportive environment for all to learn, live, work, and discover.

Policy Library Search

Visit the Policy Office for more information.

Green Office

Why KU
  • One of 34 U.S. public institutions in the prestigious Association of American Universities
  • 44 nationally ranked graduate programs.
    —U.S. News & World Report
  • Top 50 nationwide for size of library collection.
  • 5th nationwide for service to veterans —"Best for Vets: Colleges," Military Times