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Final Examinations—procedures for evacuating buildings; postponement due to weather conditions

Sara Rosen, Senior Vice Provost for Academic Affairs
Monday, December 05, 2011 8:28 AM
KU Lawrence Faculty; KU Lawrence Unclassified Professional Staff; KU GTAs

With final examinations scheduled to begin on December 12, I want to review University procedures for evacuating buildings, the policies and procedures that govern administration of examinations that are disrupted by evacuations, and the procedures for canceling or postponing examinations due to severe weather conditions.

A building evacuation may be necessary if there is a fire, power failure, lack of water, hazardous material release, structural damage, bomb threat or other terrorist act, or any other situation that makes the facility unsafe or uninhabitable. An evacuation may be initiated by the building alarm, by notice from a public safety officer or fire official, or by administrative decision. If an alarm sounds, or if a public safety officer or fire official gives an evacuation notice, everyone must leave the building.

The KU Office of Public Safety and the Office of the University Registrar have developed a system to identify replacement classrooms in the event that evacuation is necessary while an examination is in progress or is scheduled to be administered. Please inform your students that no final examination will be canceled or postponed to a later date because of a building evacuation. You also might let them know that there are real personnel and material costs associated with each evacuation.

In the event that weather conditions are so severe that examinations cannot safely be held, a decision to postpone examinations will be made and announced in accordance with existing policies and procedures on inclement weather. (See "Winter Weather Policy and Procedures" on the Policy Library website at https://documents.ku.edu/policies/provost/WinterWeatherPolicy.htm for further information.

Detailed information about the policies and procedures affecting evacuations during final examinations is available on the Policy Library website at https://documents.ku.edu/policies/provost/FinalExamsEvacuating.htm. Please review the information and contact the Provost's Office (864-4904 or provost@ku.edu) if you have questions.

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