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New policy: Payment for Additional Work by Student and Temporary Employees

From: 
Diane Goddard, Vice Provost, Administration and Finance
Sent: 
Monday, April 04, 2011 1:25 PM
To: 
Deans, Directors, and Chairs

There are times when University units wish to engage student or temporary employees to provide services outside the scope of their employment. Examples might include student employees who are hired to provide basic office support but who have artistic or creative skills that could benefit a unit (a School of Music student who is asked to provide entertainment for a departmental function, or a student in design who is asked to develop a brochure or flyer). HR/EO and departments have struggled with finding a mechanism for appropriate compensation because the service or product is not something that is associated with the student or temporary employee’s normal employment, and because student or temporary employee hourly rates do not parallel the typical compensation rates for such services.

A campus work group has recommended the use of the additional pay process to permit one-time compensation for such services. Please see the new policy that implements that recommendation at https://documents.ku.edu/policies/Human_Resources/PaymentforAddlServicesStudentandTempEmployees.htm. If you have questions, contact Payroll Services, payroll@ku.edu or 864-4385.

Diane Goddard
Vice Provost, Administration and Finance

Office of the Provost
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