Retrieval of Personal Documents
Dear Faculty and Staff:
I am writing to you concerning the unauthorized release of personal information as reported by the Lawrence Journal-World (LJW). The LJW advised the University that it had received an unsigned letter along with two manila envelopes containing documents with personal information which had allegedly been taken from the trash and recycling of the Mathematics Department. The University encourages anyone who is contacted concerning their personal records to request from the inquirer the return of their personal records.
The University takes seriously its responsibility to safeguard personal records of students, faculty and staff. The University has initiated an investigation into the unauthorized release of the documents, and it pledges to take whatever steps necessary to protect private information. The University has requested the immediate return of the personal records, but its request has been denied by the LJW.
Jane Rosenthal, University Privacy Officer, will lead the University’s investigation. If you have any information which may assist the University in its investigation, please contact Jane Rosenthal at 864-9528 or email@example.com.
The University Privacy Office (firstname.lastname@example.org) can provide you with information to assist you in the proper handling of personal and confidential information. Information can also be found at:
Richard W. Lariviere
Provost and Executive Vice Chancellor